Administrative Secretary

Company: Delaware State University
Location: Dover
Posted on: May 28, 2023

Job Description:

General Description of the PositionDelaware State University Graduate Education Office seeks outstanding applicants for a Administrative Secretary in the Graduate Education Office. We welcome candidates who can contribute to the diversity and excellence of our academic community. A strong work ethic, excellent communication and interpersonal skills, and the ability to work on multiple fronts in a fast-paced environment are crucial to success in this position. Ability to work under limited supervision, to be responsible for the performance of administrative work, involving the exercise of judgment and/or the supervision of clerical staff. The selected candidate will directly report to the Program Director.Essential Functions & Required Knowledge, Skills and AbilitiesThe following are the functions essential to performing this job:1. Assists in onboarding new cohorts, including gathering data, organizing orientation activities, updating the student handbook, etc.2. Supports day-to-day office operations3. Supports development of forms and protocols, maintenance of program's electronic archives, and data gathering projects4. Supports organization of events for student and alumni engagement, outreach, and recruitment5. Manages program's social media presence and performs essential updates to the program website6. Conducts online research on marketing options, outreach opportunities, and competitor programs7. The position provides additional programmatic support as needed8. Communicates with national and international program contacts.9. Tracks program expenditures and may participate in the budget preparation process.10. May draft, edit, and process grant proposals.11. Maintains the record of students' academic progressOther Functions:Individuals in this job may be assigned one or more of the following tasks on a rotating or as-needed basis.1. Perform minor research or statistical work, as assigned.2. Be responsible for the safety and security of departmental records, and valuable documents.3. Be responsible for the safety, repair, maintenance, and inventory of division's equipment.4. Some overtime and weekend work required.Required Knowledge, Skills, and Abilities:The individual in this job must possess these skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities:1. Proficiency in Microsoft Office 365.2. Experience with Online Student Information Systems (SIS) such as Banner.3. Experience in social media engagement.4. Collaborate with various university support units to advance the needs of Delaware State University and its students and instructors.Qualification Standards1. A strong work ethic, excellent communication, and interpersonal skills, and the ability to work on multiple fronts and in a fast-paced environment are key to being successful in this position2. Education: High school graduate, plus two (2) years post high school training in a business program (equivalent office experience may be substituted for education).3. Successful experience: At least three years of office experience in a college/university setting or combination of experience and education in the area or office management.4. Type at a rate of 45 net words per minute.5. Other preferences: Bachelor's Degree in Business or English.Performance Standards & EEO StatementThe criteria for an evaluation in this position include, but are not limited to, the following:a. Knowledge of office operationsb. Evidence of excellent interpersonal, verbal, and written communication skills.c. Demonstrated ability to work in a team and establish collegial relationships with faculty, staff and student.d. Demonstrated excellence in oral and written communication, excellent organizational skills.Delaware State University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information, or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply.We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.To learn more details, visit the Delaware State University Benefits Page and the State of Delaware benefits page.Agency Delaware State UniversityAddress 1200 N. Dupont HWYDover, Delaware, 19901Phone (302) 857-6261Website https://www.desu.edu/about/administration/human-resources

Keywords: Delaware State University, Wilmington , Administrative Secretary, Administration, Clerical , Dover, Delaware