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Administrative Assistant - Wilmington

Company: Nemours Children's Health System
Location: Wilmington
Posted on: September 15, 2019

Job Description:

As one of the nation's leading pediatric health care systems, Nemours is committed to providing all children with their best chance to grow up healthy. We offer integrated, family-centered care to more than 300,000 children each year in our pediatric hospitals, specialty clinics and primary care practices in Delaware, Florida, Maryland, New Jersey and Pennsylvania. Nemours strives to ensure a healthier tomorrow for all children - even those who may never enter our doors - through our world-changing research, education and advocacy efforts. At Nemours, our Associates help us deliver on the promise we make to every family we have the privilege of serving: to treat their child as if they were our own.Nemours is seeking an experienced Administrative Assistant for our quality team in Wilmington, DE.Essential Functions:1. Manage the calendars for the various leaders of the Quality and Safety Team.2. Handle incoming calls with courtesy, providing assistance and information as needed.3. Record and maintain minutes for various Committees supported by Quality and Safety leaders, ie Infection Prevention Committee, etc4. Coordinate meetings with internal and external representatives, prepare agenda and handouts, schedule room and equipment, and arrange for meals.5. Coordinate and arrange travel plans for the various Leaders and staff members of Quality and Safety.6. Prepare and process expense reimbursements, payment requests, etc.7. Responsible for ordering supplies for the Quality and Safety team.8. Provide backup coverage to other members of the Quality and Safety team.9. Prepare Payroll submission for various members of the Quality and Safety team.10. Prepares and organizes various reports for the Quality and Safety team as needed.11. Needs to understand how to run various reports in order to format Excel.Performance Skills:1. Excellent team and interpersonal skills2. Strong communication skills3. Uses feedback for improvement4. Willingness to accept change5. Detail oriented6. Strong organizational skills7. Innovative thinking8. Ability to work with interruptions9. Flexible with schedule and responsibilities10. Prioritize, manage and conduct multiple tasks simultaneously.(time management)11. Ability to set and reach goals12. Ability to handle problems in a calm and responsive manner (conflict management skills)13. Decision making ability14. Ability to self teach and learn quickly independently.15. Manages resources prudently.16. Handle sensitive issues that require confidentialityRequirements:Education and Training:Associate degree preferred or 2 years of training beyond high school.Applicant must have previous administrative secretarial experience.Our dedication to professionals who are dedicated to children frequently earns Nemours a spot on the list of top workplaces in the communities we serve. Our Associates enjoy comprehensive benefits, including our unique "Bridge to a Healthy Future" pediatric health plan, an integrated wellness program, opportunities for professional growth, and much more. As an equal opportunity employer, Nemours focuses on the best-qualified applicants for our openings.

Keywords: Nemours Children's Health System, Wilmington , Administrative Assistant - Wilmington, Administration, Clerical , Wilmington, Delaware

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