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Executive Assistant

Company: System One Services
Location: Wilmington
Posted on: January 16, 2020

Job Description:

Executive AssistantWilmington, DEApplyType:ContractCategory:Administrative & ClericalJob ID:148805Date Posted:01/10/2020System One is recruiting for an Executive Assistant for a chemical company in Wilmington, DEThis a 12 month contact position with possible extensionLocal candidates only, pleaseMust be US Citizen or Permanent ResidentQualifications:

  • Bachelors Degree is required.
  • Minimum 10 years of experience in an administrative role, preferably with at least 2 years supporting senior management, preferably in large, global companies
  • Supports Chief Strategy Officer (CSO) of Company and team
  • Impeccable accuracy in formatting, spelling, grammar, and proofreading
  • Must have excellent skills in the use of Microsoft Word, Excel and PowerPoint software
  • Experience using travel and expense websites like Concur and file sharing software like SharePoint, Google Drive, One Drive or Box.com
  • High energy, resourcefulness, ability to manage dynamic/ changing situations without getting stressed
  • Demonstrated ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, in order to deliver on commitments and deadlines
  • Demonstrated ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization
  • Act on your own initiative and set up work processes to achieve desired results
  • Ability to network across organizations and identify resources and services
  • Demonstrated strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels
  • Demonstrated ability to compile data, generate spreadsheets, prepare and enhance correspondence and presentations.
  • Assignments will involve working with highly confidential information, necessitating exposure to sensitive material and contacts requiring considerable discretion, judgment and diplomacy, as well as a comprehensive knowledge of organizational policies and procedures
  • Normal conditions the job requires supporting the CSO during normal business hours, there will be occasional, and during busy periods frequent, requests during off hours (early morning, late evenings, weekends) to address urgent issues (Ex: Changes to travel schedule or changes to meeting schedules, needs be willing to accommodate such requests the majority of the times)Responsibilities:
    • Coordinate all aspects of schedule and calendar to ensure seamless and efficient day-to-day operations
    • Anticipate potential schedule conflicts and proactively deal with them before they become issues
    • Serve as gatekeeper of time, schedules, and information while maintaining a courteous manner
    • Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared
    • Occasionally, plan and coordinate big meetings/gatherings ranging from 2-4 people to 100+ people and where needed, assist attendees with all logistics
    • Manage expense reports, purchase orders, IT and facility requests coordinating with the right people within the organization
    • Coordinate extensive, complex travel arrangements : Domestically and internationally
    • Produce PowerPoint presentations, Word documents, and Excel spreadsheets.
    • Import Excel into Word and PowerPoint. (The more the individual is talented and enterprising, the more the individual will be offered the chance to learn and develop on this front)
    • Proof read and format important documents, including those that go to the CEO and/or the Board of Directors
    • Maintain shared file repositories like SharePoint and Box.comApply

Keywords: System One Services, Wilmington , Executive Assistant, Other , Wilmington, Delaware

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