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Executive Assistant ll

Company: AAA Allied Group Inc
Location: Wilmington
Posted on: March 25, 2020

Job Description:

AAA Club Alliance is seeking an experienced Executive Assistant ll for our Wilmington, DE HQ location! This position will handle a variety of situations and administrative functions increasing time an Executive has available for executive-level responsibilities. This position reports directly to the Senior Vice President and Chief Information Officer.The Ideal Candidate will have:

  • Minimum of six (6) years of relevant experience demonstrating increasing responsibility is required; 1-2 years of supervisory experience preferred.
  • High level of expertise in PC skills including Microsoft Office applications, specifically Excel, Access, Visio and PowerPoint; report writing, and Internet/Intranet.
  • Knowledge and application of business management, strategic planning, and project management principles and practice.
  • Strong ability to work autonomously at a level normally acquired through the completion of an Associates degree and eight years of professional administrative experience. Comparable combination of education and experience also considered.
  • Strong communication skills, both oral and written are required.
  • Proven ability to type correspondence, memos, and reports at a level of 70+ wpm.
  • High level of expertise in organizing work, coordinating, developing reports, internet research and handling multiple assignments concurrently.
  • Proven ability to read, analyze, develop and interpret financial and operating data.
  • Excellent interpersonal skills, project coordination experience, high degree of flexibility, and strong communication skills to work well with all levels of internal management and staff as well as external contacts.
  • Proven ability to be flexible and adapt quickly to changes within the organization.
  • Proven ability to use tact and professionalism and maintain confidentiality in dealing with sensitive data and situations.
  • Knowledge of AAA Federation and business lines highly desirable.
  • Ability to work as a team player is essential. Good working relationship with senior executives, board members, and other administrative assistants highly desirable.
  • Demonstrated use of Shared Values behaviors.
  • Ability and willingness to travel occasionally as needed.
  • Ability to work overtime as necessitated by business/weather conditions.The primary duties of the Executive Assistant will be to:
    • Performs administrative duties in support of the executive: scheduling, coordinating, screening calls, filing, in/out correspondence and communications, etc.
    • Manages the executives calendar. This includes paying strict attention to details and anticipating potential changes and problems.
    • Makes independent decisions to determine the best approach or action to take in non-routine situations.
    • Manages work flow to assure all deadlines are met.
    • Performs extensive PC related duties (correspondence, project assignments, report generation, etc) including use of Microsoft Office, Word, Excel , Power Point, Visio and/or Project and Access.
    • Represents the executive and AAA Club Alliance and/or AAA Club Alliance Insurance Group in dealings with AAA members, insureds, Boards of Directors, AAA National, other AAA clubs, internal associates and various external constituencies.
    • Plans meetings as required on behalf of the organization and/or department; would include but not be limited to scheduling dates, locations, coordinating logistics, transportation needs, presentation requirements, and technology setup. Planning these meetings may be done autonomously or as part of a larger team.What We Can Offer You:AAA is a great place to work. We provide a stable working environment with challenging and exciting career opportunities. To the qualified candidate, we offer:
      • A competitive hourly rate of $26.00 - $32.50; depending upon experience.
      • Annual Bonus Eligibility + Annual Merit Increase Eligibility
      • Comprehensive benefit package including, but not limited to: 3+ weeks of Paid Time Off during the first year, 401k plan with employer match up to 7%, Health & Life Insurance, Tuition Reimbursement, and a complimentary AAA Premier Membership.
      • Employee discounts on various AAA products and services, as well as discounts with select AAA retail and discount partners.Keywords: Executive Assistant, Administrative Assistant, Executive Secretary, Support Specialist, Operations ManagerIf you have the qualities and skills described, apply today to become a part of our growing team!To learn more about our company and the position, please visit*Our Company Website, AAAClubAlliance.jobs*.To see what it is like to work at AAA Club Alliance, check out ourDay In The Life Videos on the Company Website.At AAA Club Alliance, weve been driven for more than 100 years to provide our members with superior roadside assistance, personal service, and peace of mind. This same commitment to a life well-lived has earned AAA Club Alliance the reputation as a great place to work. Our people tell us its the companys positive work/life balance, the dynamic team environment, excellent benefits, and strong customer focus that keep them happy; their ideas are respected and valued. And, perhaps most important of all, they get to make a difference every day.AAA Club Alliance Inc. is committed to provide a safe and professional work environment. EOE/M/F/D/VThis Organization participates in E-Verify:E-Verify Participation PosterE-Verify Right to WorkApplicants have rights under Federal Employment Laws:The Equal Employment Opportunity (EEO)The Employee Polygraph Protection Act (EPPA)The Family and Medical Leave Act (FMLA)Applicants have rights under State and Local Employment Laws:ArizonaArizona Law Prohibits Discrimination in EmploymentCaliforniaDiscrimination and Harassment in Employment are prohibited by LawDelawarePregnant Workers Fairness ActMissouriDiscrimination in Employment is ProhibitedNew JerseyNew Jersey Law Prohibits Discrimination in EmploymentPennsylvaniaEmployment Provisions of the Pennsylvania Human Relations ActPhiladelphia Employment DiscriminationPhiladelphia Ban the BoxPosted 8 Days Ago* Full time* 15970Job Category: Admin - Clerical

Keywords: AAA Allied Group Inc, Wilmington , Executive Assistant ll, Other , Wilmington, Delaware

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