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Administrative Assistant

Company: Watermark Retirement Communities
Location: West Chester
Posted on: June 11, 2021

Job Description:

Watermark Retirement Communities has been a leader in the senior housing industry for over 30 years, and our commitment to a strong, positive culture is a significant part of how we achieve that industry leadership. When you walk through the front door of one of our communities, you can feel something special there. This atmosphere comes from a culture of personal, authentic human connection. We invite you to be part of a team where you are encouraged each day to slow down, see the value in every person, and build connections. As a Watermark associate, you will touch lives and create stories, but what you will receive far exceeds what you will give. As one of the Top 25 Best Workplaces for Aging Services by the Great Place to Work Institute, Watermark is committed to offering unique benefits like Dayforce Wallet to improve the lives of our associates. Dayforce Wallet enables our associates to access earnings "on the go" as wages are available, free of charge. Watermark is focused on keeping our communities healthy and our residents thriving through leading edge technology and well-being programs that benefit our entire Watermark family. Learn more Stay Safe. Be Well. We are proud of the talented and nurturing associates that have chosen to work for Watermark, and we honor each of them. Join a company that celebrates people, their stories, and their meaningful interactions-because every interaction matters.

Job Highlights:

  • Create, in advance, monthly individual associate work schedules for nursing department
  • Maintain scheduled work force, each shift, within established labor guidelines.
  • Maintain attendance records on all nursing associates
  • Create and maintain spreadsheet of all staffing data such as labor hours, PPDs, registry and other data as required. Delineate open shifts for trending
  • Maintain current phone roster of all nursing associates
  • Forecast staffing needs, keeping informed and propose/implement actions of remedy.
  • Perform preliminary interview/screen of nursing applicants as directed.
  • Complete necessary Human Resource forms regarding associate status change and submit to Nursing Supervisor / Human Resources Director.
  • Implement fair staffing practices in scheduling workforce for holiday coverage.
  • Collect and act upon all nursing associates' requests for vacation, sick days, bereavement, etc. and maintain staff workforce within acceptable levels.
  • Participate in General Orientation presentation and onboarding of all new nursing associates.
  • Assist with upload of information to resident's electronic medical record
  • Keep nursing service associates informed of residents' appointments. Send necessary medical information with resident to scheduled appointment.
  • Maintain up-to-date roster of residents. Assist with the accuracy of the census.
  • Deliver mail, newspapers, flowers, etc., as necessary
  • Assist in maintaining and completing Medical Records (paper and electronic).
  • Assist with recording vital signs and weights.
  • Assist in arranging for transportation for residents.
  • Take the lead on managing nursing department supply needs, maintaining an appropriate par level of PPE, managing the stocking of supply closets and ordering through proper supply channels

Bring your passion to us!

Watermark Retirement Communities is without a doubt, the premier retirement community in the country, and is a dream come true for an experienced Administrative Assistant. For us, it is about working with people who take great pride in their work. The Administrative Assistant will not only greet people and back up the receptionist, they will also assist our department heads with various tasks including billing, AP/AR, general banking and general business tasks. We are looking to meet people who understand that the position of Administrative Assistant is one of the most important components in our operation. The right person for us will be kind, patient, extremely well organized, and will be committed to providing extraordinary service. We are looking for someone that has the ability to make every resident, family member and visitor that comes into Watermark feel as if they are the most important person in our community!

Does that sound like you?

We are looking for people who want to make a positive impact and to be a great representative of our operating principles. Your job should provide a sense of accomplishment, joy and gratification. We can provide that for you! Our receptionists will not only have the opportunity to provide extraordinary service but will also have time to develop meaningful relationships with our residents.

If you have a passion for working with seniors and you are have experience as a receptionist, we look forward to meeting you!

Job Requirements:

  • 1 year experience in long term care or senior housing is preferred
  • A high school diploma or its equivalent
  • Able to work in a fast paced environment
  • Excellent work ethic
  • Excellent communication skills
  • Highly organized
  • Interested in learning and growing your skill set

What we can provide you:

  • Excellent Benefits
  • Training and continuing education
  • Comprehensive onboarding program
  • Coaching and mentoring

Watermark Retirement Communities, Inc. is an equal opportunity employer, Minority/Female/Disability/Veteran/LGBTQ - proudly embracing diversity in all of its manifestations.

Watermark Retirement Communities, Inc. is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any associate at Watermark or its affiliates via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Watermark Retirement Communities, Inc. No fee will be paid in the event the candidate is hired by Watermark as a result of the referral or through other means.

Keywords: Watermark Retirement Communities, Wilmington , Administrative Assistant, Other , West Chester, Delaware

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