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Advanced Documentation Coordinator - Space

Company: ILC Dover LP
Location: Frederica
Posted on: September 25, 2022

Job Description:

ILC Dover is a world leader in the innovative design and production of engineered products employing high-performance flexible materials. Since 1947, we have provided engineered solutions to complex customer problems. Initially known for the production of space suits for NASA, we leverage our vast materials, engineering, process, and design experience to create high performance systems for a wide range of industries. ILC Dover is a portfolio company of New Mountain Capital, which acquired the company in February 2020.
Recognized globally for our flexible containment solutions, ILC Dover serves customers in a diverse range of industries, including pharmaceutical and biopharmaceutical manufacturing, personal care, food and beverage, chemical, aerospace, healthcare and government agencies. ILC Dover's visionary solutions improve efficiency, safeguard workers and product, and prevent disasters. For more information visit ILCDover.com and follow us on LinkedIn.

Job Summary:

The Documentation/Electronic Data Coordinator provides accurate and timely responses to customer documentation requests. The Coordinator routinely interfaces with customers and internal stakeholders and uses influence without authority to obtain and assemble information cross-functionally. The Coordinator will operate a computer to compile, maintain, and store electronic documents in the documents database while also administrating the Master Control document creation process.

*Essential Functions:

Lead or assist in coordinating necessary filing documents for submissions including questionnaires, inquiries, complaint responses, certificates of conformance (CoC), etc

Review documents for accuracy and completeness

Assist with records retrieval during audits

Categorize, file, and retrieve physical and electronic documents within the manufacturing/production departments

Formats documents, issues documentation control numbers, and enters information, using computer and word processing software or other word processing equipment

Types, revises, and combines material such as correspondence, reports, records, forms, scientific or technical material, numerical data, and tabular information, from rough draft, corrected copy, or previous computer versions.

Maintain and update logs, databases, and catalogs

Maintain files of drawings, specifications, reports, proposals, and other documentation on electric and hard copy medium.

Keep records/logs of document retrievals, updates, distributions, and removals

Controls distribution of documentation to internal and external custodians as needed

Auditing controlled copies for updates

Makes Engineering Change Orders info cards in Master Control


Performs routine tasks as directed and under close supervision


Responsible for increasing knowledge skills and abilities in this position

Completes routine tasks under moderate supervision


Completes more complex assignments with little supervision

May assist less-experienced team members


Performs the most advanced tasks with little to no supervision

Participates in failure investigations as part of a cross-functional team

Works closely with engineering, operations, and quality leaders

May assist less-experienced team members


Must be able to access shared database with government programs and access all areas of the facility (U.S. Citizen or Permanent Resident of the U.S.)

Associates Degree in Applied Science, Quality Assurance, Industrial Quality Management, or Business is preferred; Certificates in Quality Management will also be considered

Associate level must have 1 year of experience; Intermediate level 2- 4 years of experience; Senior level 5-6 years of experience; Advanced level 7+ years of experience

Specific experience with AS9100 D and ISO 90012015 is preferred

Demonstrated proficiency with Office 365; experience with ERP systems required

Demonstrated, exceptional attention to detail required

Demonstrated ability to communicate effectively in written, oral, electronic forms

Demonstrated ability to resolve conflicts; work well under pressure, act quickly and decisively using sound judgment

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Use of office equipment such as copiers, printers, computers and peripherals is required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to reason, use logic, and strategy when performing tasks. The employee is frequently required to walk. The employee is occasionally required to stand. The employee is frequently required to lift up to 10 pounds and occasionally lift up to 25 pounds. The employee will frequently use vision/ color discernment while performing tasks. The employee will frequently use hand and finger coordination while performing tasks.

As an Equal Opportunity Employer, ILC Dover is committed to a diverse workforce. We offer competitive benefits including medical, dental, life insurance, 401(k), PTO, and more.
Background Check & Drug Screening Required
E-Verify Used
EOE/AA Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran


Keywords: ILC Dover LP, Wilmington , Advanced Documentation Coordinator - Space, Other , Frederica, Delaware

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